Annual Business Electronics Recycling Service Agreement

E-Tech Recyclers LLC is committed to the sustainable and responsible recovery of end-of-life electronics. 

Our environmentally sound processes, including guaranteed data destruction through shredding, ensure compliance with all applicable Federal, State, and Homeland Security regulations and guidelines. 

Should you or your representatives have any questions or concerns, please do not hesitate to contact us. We are dedicated to addressing your needs and fostering a productive and professional partnership. 

This Electronic Recycling Service Agreement (“Agreement”) is entered into by and between E-Tech Recyclers & Asset Solutions, LLC. (“Contractor”) or its assigns, and {text-1} (the “Client”) for a period of one calendar year as of the effective date stated below.

Start Date: 04/26/2025

This agreement is binding for one full calendar year beginning from the date this document has been signed by both parties. 

The Contractor agrees to perform the Services as outlined below: 

1. The Contractor shall accept all computer, electronic equipment, and associated components that utilize batteries or electricity. This includes, but is not limited to, cords, computer peripherals, towers, servers, laptops, and general electronics. 
2. The Contractor shall guarantee the agreed-upon rates for services during the specified Period of Performance, as outlined in the pay/fee section of the associated proposal. 
3. The Contractor shall maintain responsibility for the following insurance coverage: 
   1. Freight insurance, 
   2. On-site project property damage insurance, 
   3. Automobile insurance, and 
   4. Worker’s compensation insurance for E-Tech staff. 
      All other individuals involved shall be covered by the Contractor’s general insurance policies. 
4. The Contractor shall oversee and manage the following: 
   1. Communication with labor forces, ensuring that containment is properly loaded for each waste level (Level 1: Intact, Level 2: Bare, Level 3: Hazmat), 
   2. Coordination of communication and paperwork with vendors and officials as necessary, 
   3. Delivery of containment materials and packaging supplies, 
   4. Ongoing tracking of inventory weights, 
   5. Freight travel of electronics to designated certified down-cycling centers, and 
   6. Handling of all hazardous materials (Hazmat). 
5. The Contractor shall provide a Certification of Destruction to the Client upon request, along with any applicable invoices, within seven (7) days for the agreed-upon NET payment period. 
6. Upon request, the Contractor shall furnish the Client with a Certificate of Responsible Recycling as evidence of compliance with all applicable State, Federal, and Homeland Security laws, including environmental and waste management regulations. This certificate will also demonstrate a commitment to responsible recycling practices and good stewardship of the environment and community. 
7. The Contractor shall maintain the confidentiality of all information provided by the Client, including information related to its subsidiaries, employees, and directors. Such information shall not be disclosed to any third party without the Client’s prior written consent, except as required by law. 
8. The Contractor shall not impose any limits on the quantity of materials delivered to the Contractor’s location for recycling. However, materials collected from the Client’s location shall be subject to a limit of eight (8) pallets per pickup, with an associated pickup charge. 

E-Tech Recyclers LLC represents and warrants that E-Tech Recyclers LLC, its officers, directors and employees (i) are not currently excluded, debarred, or otherwise ineligible to participate in the federal health care programs as defined in 42 USC § 1320a-7b(f) (the “Federal Healthcare Programs”) or any state healthcare programs; (ii) have not been convicted of a criminal offense related to the provision of healthcare items or services; and (iii) are not, to the best of its knowledge, under investigation or otherwise aware of any circumstances which may result in E-Tech Recyclers LLC being excluded from participation in the Federal Healthcare Programs or any state healthcare programs. 

E-Tech Recyclers LLC shall ensure that any Agent or Subcontractor of E-Tech Recyclers LLC who provides items or services integral to the provision of patient care that are directly or indirectly related to the agreement E-Tech Recyclers LLC has with the Client and is paid for by Federal health care programs agrees in writing to ‘substantially’ the same conditions that apply to E-Tech Recyclers LLC regarding this Exclusion Policy through a “Subcontractor Agreement”. This shall be an ongoing representation and warranty during the term of this Agreement and E-Tech Recyclers LLC shall immediately notify the Client of any change in the status of the representations and warranty set forth in this section. Any breach of this section shall give the Client the right to terminate this Agreement immediately for cause. 

The Client agrees to fulfill the following obligations: 

1. The Client, including its subsidiaries, shall provide to the Contractor all electronic equipment and components required to be properly and responsibly recycled during the Period of Performance specified in this Agreement. 
2. The Client, including its subsidiaries, shall provide no less than twenty-four (24) hours’ notice when scheduling the delivery of electronics to the Contractor’s warehouse, located at 2854 N. Prospect St., Colorado Springs, CO 80907. 
3. The Client shall comply with the agreed-upon NET payment terms for all billable items, as specified in the proposal. 
4. The Client, including its subsidiaries, shall maintain the confidentiality of all information shared by E-Tech Recyclers LLC, including proprietary processes, rates, and documentation. Such information shall not be disclosed to any third party without prior written consent, except as required by law. 
5. The Client, including its subsidiaries, shall ensure that all computers, laptops, metals, motherboards, cords, wires, and plugs remain intact and are not removed from the electronics provided for recycling. The Certification process requires these items to remain intact, as certain items may be refurbished or donated. 
6. The Client shall ensure that all Windows devices are removed from any corporate device management or locking services, including but not limited to Microsoft Intune, Azure Active Directory, or similar platforms, prior to transfer to the Contractor. 
7. The Client may remove hard drives from electronic devices prior to delivery to the Contractor. Removed hard drives shall be segregated for proper destruction by the Contractor. 
8. E-Tech Recyclers may loan out large wheeled totes (also known as bulk box trucks) to the Client on request. These large totes are property of E-Tech Recyclers. The Client must return any totes, pallets, or other storage containers loaned to the Client for “tote swaps” or similar pickup arrangements, back to E-Tech Recyclers on request and in a timely manner. E-Tech Recyclers will arrange pickup at no cost to the Client. Should the client fail to allow E-Tech Recyclers to pick up the loaned storage containers within ten business days after receiving written notice (via mail, fax, or electronic), the client agrees to purchase all of the loaned totes from E-Tech Recyclers for a price of $600 plus applicable sales tax per tote.

The Client must select one of the following options. If you do not require our safe data destruction services, then you may select your preferred option if destruction is required in the future.  

Details about the options are as follows:

• Shredding and Certification:
  • All storage medium including data drives, tapes, and optical devices provided by the Client require shredding.
  • The Contractor shall provide a Serial Number Certification upon completion of the shredding process.
• Shredding Only:
  • All storage medium shall be shredded exclusively, without exception.
• No Destruction Required:
  • Drives in this category will be responsibly recycled in accordance with standard industry drive-cleaning processes.
  • If no data destruction is required, the Client fully releases the Contractor from any liability or responsibility for the data and information contained on the storage medium.

The client may select a different method of data destruction, or decline data destruction, at any time. The method selected here will be the default if the client does not choose otherwise at the time of pickup or dropoff.

1. Drive Count and Liability: 
   1. The Contractor shall perform an official count of all drives received from the Client. This count shall serve as the definitive record for the quantity of drives processed. 
   2. The Contractor shall not be held liable for any discrepancies in drive counts arising from devices lacking expected drives or any other inconsistencies. 
2. Client Waiver: 
   1. For any storage medium categorized as “No Destruction Required,” the Client acknowledges and agrees that the Contractor assumes no liability for the data and information contained on that storage medium. 
   2. The Client confirms that it relinquishes any claims regarding data on such storage medium, which will be responsibly recycled in accordance with standard industry practices. The Contractor will make no effort to access, use, or disclose any data that may remain on the storage medium. 
3. Chain of Custody Documentation: 
   1. For all devices requiring data destruction, the Contractor shall issue a separate Chain of Custody Document to the Client. This document will outline the secure handling, transfer, and destruction processes, providing an additional layer of accountability and assurance for the Client. 

All rates listed include a business discount off our standard rates.

• Load/Pickup Fees: 
  • $75.00 within the Colorado Springs region 

• • $95.00 for the Falcon, Pueblo, and Monument regions 

• • $150.00 for Teller County, Fremont County, and Denver areas 
• Universal Waste: $0.25 per pound (applies to any electronic not specifically listed below) 

• Televisions, Monitors, and All-In-One PCs: $0.39 per pound 

• Data Destruction Services: 

• • $8.00 per drive for shredding 
  • $12.00 per drive for shredding with drive serial number certification 

• Floor Copiers: $25.00 per unit if dropped off by the client at the E-Tech Recyclers warehouse, or $0.25 per pound if picked up from the Client’s location.

Payment Items 

The Contractor will pay the Client $0.30 per pound for complete units of the following: 

• Desktop PCs, including computer towers, small-form-factor, and micro-form-factor computing units. 
• Laptops (including convertible 2-in-1 devices), Network Switches, Servers. 
• All-in-one PCs are not paid out for due to containing a screen.

A complete unit is defined as a device meeting all the following criteria: 

1. The device must include its original case, components, and RAM. 
2. Hard drives, solid-state drives, M.2 drives, and other storage medium may be missing. 
3. The device must be free of major dents, holes, or other significant damage. 
4. The device must have its covers intact and remain fully assembled. 
5. The device must be removed from Microsoft Intune, Azure Active Directory, or similar device management platforms. 

Incomplete Units: 
For devices that do not meet the above criteria, the Contractor will not pay the $0.30 per pound rate. However, such devices will still be accepted at no additional cost to the Client. 

What is considered a complete unit is determined solely by the contractor. E-Tech Recyclers may deny payout for computers based on cosmetic condition, amount of damage, quantity of missing components, etc. The client may ask for more details regarding determinations after processing.

Rate Changes: 

Services pursuant to this Agreement shall not exceed the listed rates unless otherwise agreed to by both parties via the project change control procedure, to be established on a per-client basis as the need arises. 

E-Tech Recyclers reserves the right to refuse acceptance of any material for any reason.

Please complete the following fields in their entirety.

Client Legal Business Name: {text-1}

The Contractor shall be deemed to have fulfilled its obligations under this Agreement when the following conditions are met: 

1. The Contractor successfully completes all activities outlined in this Scope of Work, including the transportation and processing of the materials specified herein. 
2. The Client acknowledges and accepts the services provided by the Contractor without unreasonable objections. 

IN WITNESS WHEREOF, the parties hereto have caused this Proposal to be effective as of the day, month and year first written above. 

Signed on: 04/26/2025